Payroll Specialist 1

Applications Due: 08/01/2024 | Appointment Type: NY HELPS | Salary Range: From $44,957 to $55,093 Annually

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Overview

Occupational Category

Financial, Accounting, Auditing

Salary Grade

Grade 11

Salary Range
From $44,957 to $55,093 Annually

Bargaining Unit

ASU - Administrative Services Unit (CSEA)

Employment Type

Full Time

Jurisdictional Class

Competitive Class

Travel Percentage

Workweek

Mon-Fri, 8:00AM - 5:00PM

Location
110 State Street
Albany, NY 12236

Hours Per Week

37.5

Flextime Allowed

Mandatory Overtime

Compressed Workweek Allowed

Yes

Telecommuting Allowed

Yes

Qualifications

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.

Two years of full-time business or human resources office experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.
—OR—
30 semester credit hours of college-level study AND one year of the experience stated in qualification #1.
—OR—
60 semester credit hours of college-level study.

Other Ways to Qualify:

You're currently reachable on the the appropriate eligible list for this title,
You're eligible under the 55 b/c program, OR
For 70.1 transfer to a Payroll Specialist 1, salary grade (SG)-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-09 or above. To determine if you're current Civil Service title is eligible for transfer to this title, visit the Career Mobility website. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Duties

Process and audit payroll transactions.
Review and independently audit payroll transactions submitted by NYS agencies and determine appropriate action based on various laws, regulations, collective bargaining agreements, business rules and procedures.
Audit and enter all salary refunds, retirement system enrollments and involuntary deduction orders submitted by NYS agencies and judicial authorities into the payroll system; determine appropriate action based on regulations, business rules and various laws.
Process and audit tax transactions.
Process and verify accuracy of tax refunds, tax adjustment requests, retirement contributions and refunds, retirement contribution balance adjustments, direct deposit returned items, and direct deposit stop payments.
Assist with the State's payroll process.
Prepare salary exchange schedules and use basic queries and other computer applications as assigned.
Maintain budget certificates and budget director approvals for salary transactions.
Coordinate the collection, distribution, and analysis of transaction correction sheets; ensure that correction sheets are properly completed prior to distribution to agencies; assist in the analysis of agency submission errors; and distribute correction sheets to agencies in accordance with established timeframes.
Provide payroll information to other agencies.
Provide agencies with basic salary information.
Research and obtain salary history records.
Assist with training presentations.
Provide information about frequent agency submission errors and common agency questions for possible use in training programs.

Knowledge, Skills & Abilities

Analytical and organizational skills.
Oral and written communication skills.
Detail orientated and produces an accurate and timely work product.
Works well independently and in a team environment.
Ability to respond to written inquiries and telephone calls from NYS agencies.
Ability to prepare timely, accurate and thoughtful research.
Ability to communicate and document unusual circumstances.
Ability to adhere to and meet strict deadlines.

Additional Comments

Telecommuting

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment

The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Cover Letter & Resume

Reference Item #154669-NY HELPS Payroll Specialist 1 on your cover letter for proper routing.

Be sure to submit an unofficial copy of any transcripts you may have with your cover letter and resume as there are educational requirements for this position.